Privacy Policy
How we handle personal information from job seekers, employers and website visitors.
Draft for review. This policy was written to reflect how this website handles information. Have it reviewed by a qualified privacy or legal advisor and update the bracketed items before publishing.
Last updated: [DATE]
Who we are
City Employment (“we”, “us”) is a staffing and recruitment agency serving employers and job seekers across Canada. Legal entity: [LEGAL BUSINESS NAME].
Information we collect
From job seekers
- Name, email, phone number, city and province
- Work preferences, availability and whether you are eligible to work in Canada
- Your resume and any additional information you choose to share
We do not ask for your Social Insurance Number, date of birth, banking information or government ID in our online application. If you are hired, information needed for payroll and employment is collected separately through a secure process.
From employers
- Company and contact name, business email and phone number
- Details of the staffing requirement you submit
From website visitors
Our web server records basic technical information (such as IP address, browser type and pages requested) for security, abuse prevention and troubleshooting. This website does not use advertising or tracking cookies. If we add analytics in the future, we will update this policy and ask for consent where required.
How we use information
- To consider job seekers for current and future opportunities and contact them about roles
- To respond to staffing requests and enquiries
- To share a candidate’s relevant details with a prospective employer — only in connection with a specific opportunity
- To operate, secure and improve our website
- To meet legal and regulatory obligations
We do not sell personal information.
Consent
By submitting a form you consent to the collection and use described at the point of collection and in this policy. You can withdraw consent at any time by contacting us, subject to legal or contractual restrictions.
Sharing and service providers
We may use trusted service providers (for example, email, hosting, applicant tracking or CRM systems) to process information on our behalf. They may only use it to provide services to us. Some providers may store information outside your province or outside Canada, where it may be subject to the laws of that jurisdiction. [List providers / storage locations once confirmed]
Security
Information is transmitted over encrypted connections (HTTPS). Resumes are stored outside the public website, access is limited to authorized staff, and uploads are restricted by file type and size. No method of transmission or storage is completely secure, but we take reasonable safeguards appropriate to the sensitivity of the information.
Retention
We keep candidate information for as long as it is useful for matching you to opportunities, and for no longer than [RETENTION PERIOD, e.g. 24 months] after our last contact with you unless you ask us to keep it longer or the law requires otherwise. Employer enquiries are retained for business records.
Your rights
You may ask to access, correct or delete your personal information, or ask questions about how it is handled. Contact our privacy contact below. We may need to verify your identity before acting on a request.
Contact
Privacy questions or requests: info@cityemployment.ca · +1 (647) 807-5791.
If you are not satisfied with our response, you may contact the privacy regulator that applies to you, such as the Office of the Privacy Commissioner of Canada or your provincial privacy commissioner.